7204, Administrative Support Coordinator I, Facilities Services (7204)

Employment Type

: Full-Time


: Miscellaneous

Position Summary

Administrative Support Coordinator – Under the direct supervision of the Associate Director - Administration, will perform the full scope of Facilities Services Administrative Office activities including broad administrative support to management and staff. This position will assist with functions in the areas of administrative support, human resources, communications, budgeting and other duties as assigned. The incumbent is expected to maintain a well-organized and smoothly functioning internal operation, accurate documentation, and promotes a continually improving relationship between Facilities Services and campus customers.

Objectives – Provides courteous, reliable and efficient professional services and support to entire Facilities Services Department, other campus community members and various stakeholders.

Proper completion of routine work assignments and performance of additional duties as assigned. Incumbent maintains equipment and a safe and clean working environment. Consistent meeting of university needs in a timely and professional manner with increasingly improved skill. Follow-up on every project or task to ensure that all items are completed to the satisfaction of the FS Associate Director. Maintains a responsible attendance record, punctuality and consistent meeting of deadlines. Builds and maintains internal and external customer satisfaction with the products and services offered by the organization. Seeks feedback, is responsive to stakeholders and takes appropriate action for the situation. Maintains commitment to the Administrative Support Team by displaying compromise and teamwork to accomplish Facilities Services and Administrative Support Team objectives.

Performs work in a manner that supports and facilitates the work of others in Facilities Services and the university community. Maintains a positive and cooperative working relationship with members of the department and campus community by practicing individual dignity, using tact and diplomacy, and always being respectful and civil. Uses respectful communication when dealing with people in all situations and demonstrates restraint, fairness and firmness. Works effectively to understand by carefully listening to understand prior to being understood.

Must be able to effectively communicate and successfully interact with a variety of individuals in a diverse environment at all levels of the organization. Must be able to perform strenuous physical work; utilize mechanical aptitude and motor coordination. Ability to maintain confidentiality and work appropriately within the department hierarchy. Communicates effectively to resolve problems and proactively resolve conflicts or disagreements in the workplace, make suggestions and ask pertinent questions to facilitate effective communication.
Ability to implement safety procedures, resolve problems and improve safety in the workplace. Works to instill in others the importance of workplace safety rules and regulations and takes appropriate actions.

Ability to conduct hazard assessments, and address those hazards accordingly; promptly follows-up on health and safety risks, taking appropriate actions and provides the necessary reports and documentation.

For more information regarding the Facilities Services department, click here: https://bfa.sdsu.edu/campus/facilities/services?_ga=2.108881921.2022726241.1578601331-1141376525.1569440447

This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Requires knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work.

Preferred Qualifications and Specialized Skills

•Bachelor’s degree.
•Previous experience providing clerical support in an office environment.
•Related experience in a large organization or university setting.
•Experience with Oracle Financials database.
•Ability to work effectively in an environment of changing priorities.
•Knowledge of Facilities Services or facilities management and operation requirements.
•Previous experience utilizing a computerized maintenance management system.
•Previous experience coordinating travel arrangements.
•Ability to work effectively in an environment of changing priorities.
Required Licenses and Certifications
•Valid California Driver’s License

Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,138 per month. CSU Classification Salary Range: $2,846 - $5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here: https://bfa.sdsu.edu/hr/jobs/benefits

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 26, 2020. To receive full consideration, apply by February 25, 2020. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here: https://smokefree.sdsu.edu/

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at 619-594-1139.

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